Emailing large video files can be a challenging task due to the limitations imposed by email providers on file size and attachment limits. However, with the advent of cloud storage services and file compression techniques, it has become easier to share big videos via email. This insightful guide will provide you with step-by-step instructions on how to successfully email big videos while ensuring compatibility and minimizing any potential issues.
Choose the Right File Compression Method
To reduce the size of your video file, you can employ various compression techniques. The most common methods include:
– Video Compression Software: Utilize video compression software such as Handbrake, Adobe Media Encoder, or WinX HD Video Converter to compress your video files without compromising their quality. These tools allow you to adjust the resolution, bit rate, and other parameters to reduce the file size.
– Online Video Compressors: There are several online platforms like Clipchamp, CloudConvert, and PS2PDF that offer video compression services. You can upload your video file, choose the desired compression settings, and download the compressed version.
Upload the Video to a Cloud Storage Service
If the compressed video file is still too large to be attached directly to an email, consider uploading it to a cloud storage service. Popular options include Google Drive, Dropbox, and Microsoft OneDrive. Follow these steps:
– Sign up for an account with the chosen cloud storage provider if you don’t already have one.
– Upload the compressed video file to your cloud storage account.
– Generate a shareable link for the video file. Make sure the link allows anyone with the link to access the file.
Compose the Email
Now that your video file is uploaded to a cloud storage service, you can proceed to compose the email:
– Open your preferred email client or webmail service.
– Compose a new email and enter the recipient’s email address.
– Craft a subject line that accurately describes the content of the email.
– In the body of the email, provide a brief explanation of the video and mention that it has been uploaded to a cloud storage service.
– Insert the shareable link to the video file in the email. You can either paste the link directly or use the hyperlink feature to make it more accessible.
Send the Email
Before sending the email, ensure that all the details are correct:
– Double-check the recipient’s email address to avoid sending the video to the wrong person.
– Verify that the shareable link is working by testing it in a web browser.
– Attach any additional files or documents if required.
– Proofread the email for any spelling or grammatical errors.
– Finally, click on the “Send” button to dispatch the email with the video link.
Notify the Recipient
To ensure that the recipient is aware of the email and the attached video, it is recommended to send a follow-up message. This can be a separate email or a quick message through another communication channel (e.g., instant messaging, phone call). In this notification, briefly explain that you have sent an email with a video attachment and provide any necessary instructions for accessing it.
By following these steps, you can successfully email big videos without encountering the limitations of file size restrictions. Remember to always respect the recipient’s mailbox capacity and internet connection limitations, and consider using alternative methods like cloud storage for larger video files.